Administrative Assistant, Office Services
Ledcor
Edmonton, Alberta, Canada
Salary
Employment Type
Full-Time
Job Summary
The Office Services Administrative Assistant is an active team member responsible for performing a wide range of administrative and office support functions for the department and operating groups within the company. Duties include performing errands on behalf of the organization, supporting onsite meetings, providing reception relief support, working with vendors for deliveries/services and ongoing switchboard coverage. Prioritizing customer service, good time management, and responsive, consistent communication skills are essential to complete all required tasks effectively and efficiently. We are committed to the long-term success and wellbeing of our employees. Our total rewards package is designed to provide compensation and benefits programs that support your health, wellness, and financial security.
Job Duties
• Timely response to department inquiries received via the Office Services shared inbox including, but not limited to, access card requests, office equipment/supply concerns and meeting/event related requirements
• Assist in the coordination of meetings / events by the processing event and catering support requests; scheduling and booking resources; compiling required materials; and providing catering support
• Carries out business related errands including completing deposits and bill payments at the bank; transferring equipment licensing and registration documents; and dropping off mail at the Canada Post depot
• Provide reception and switchboard coverage, including receiving and directing visitors, coordinating in-coming / outgoing courier packages, and maintaining all reception logs.
• Participates in weekly office inspections, works with supervisor to address deficiencies, and liaises with Facilities to administrate the Handyman task list
Employee Benefits
What You Bring
• A minimum of one year’s experience working in an office administration role is preferred
• Completion of post-secondary coursework in office administration is an asset
• Previous reception experience in a busy, professional office environment Experience with data entry, reporting, filing, scheduling, and communications
• Basic computer knowledge including experience with MS Word, Excel, and Outlook
• Strong verbal and written communication skills, with excellent customer service focus
• Valid Alberta Class 5 Operator’s license, clean driver’s abstract and must have own car – Insurance level, drive safe program
• Ability to maintain confidentiality
• Ability to prioritize tasks and requests from other team members and office staff
• Ability to work in a team-oriented work environment
How to Apply
For Service Providers:
1.Review the Opportunity:
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Begin by discussing the career opportunity and the hiring employer with your candidate to ensure they are wellinformed.
2. Obtain Candidate Consent:
* If the candidate expresses interest in applying for the position, please follow these steps:
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Download the Candidate Consent Form (see link below)
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Have the candidate read and fill in all the required fields, including the employer's name and job title.
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Ensure the candidate signs the completed consent form to comply with PIPEDA regulations.
3. Submit the Referral:
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Complete the Candidate Referral Form (see link below)
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Upload the signed Consent Form and the candidate's resume to the Candidate Referral Form. Click Submit.
4. Follow Up
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An Inclusive Workforce Specialist will be in contact for next steps.
For Self-Serve Candidates:
1. Provide Consent:
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Download, read, and sign the Candidate Consent Form (see link below) to ensure compliance with the Federal Personal Information Protection & Electronic Documents Act (PIPEDA).
2. Submit the Self-Referral:
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Upload the signed consent form and your resume to complete the Candidate Self-Referral Form.
3. Follow Up:
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An Inclusive Workforce Specialist will contact you for next steps.