Payroll Advisor
Skytrain
Greater Vancouver, BC, Canada
Salary
$75,600 - $113,400
Employment Type
Full-Time
Job Summary
Supervises the day-to-day payroll operations within the boundaries of legislative requirements, collective agreements, and policies for BCRTC. Coordinates payroll remittances, reconciliations, year-end payroll processes, entitlement balances, banks, records, and schedules. Participates in the development of payroll and systems related projects, designed to improve operational efficiency and support business process improvements. Provides recommendations to the Manager on resolution of payroll issues and on opportunities to enhance efficiency of payroll operations.
Conducts research, assists with analysis of bargaining proposals, and prepares reports and information for management.
Oversees the day-to-day administration of the pension scheme, manages and reconciles WCB advances to employee against WCB payments.
Job duties
• Provides input to development of work plans for the department, giving consideration to payroll best practices. Continuously reviews payroll processes and procedures to identify opportunities for streamlining and improved efficiency.
• Supervises the processing and reconciliation of payroll, ensuring pay information on direct deposits, pay slips and required forms are accurate and all deadlines are met in a timely and efficient manner.
• Oversees processing of deductions and remittances of premiums and payments to benefit carriers, government agencies, and others.
• Oversees the audit of all payroll records, time sheets and reports to ensure accuracy. This includes working with multiple departments to ensure data flowing between the Payroll, Timekeeping and Scheduling (PST) system, HRMS System, EAM (Enterprise Asset management) system and EDW (Enterprise Data Warehouse) are accurate. Works with stakeholders to resolve issues and discrepancies.
• Prepares month-end accruals, journal entries, statutory deductions, benefits and year-end adjustments and the general ledger interface to ensure all general ledger payroll accounts are reconciled monthly.
• Coordinates and oversees annual payroll activities, including T4’s/T4A’s, balancing and correcting various records, accruals, setting up pay schedules, pensionable earnings, pension remittance, benefit deductions and related records for the year.
• Prepares and submits quarterly reports and payments to WorkSafeBC.
• Ensures compliance with all legislated requirements, collective agreements, policies, and programs. Keeps current on payroll legislative changes and best practices and provides interpretations and recommendations to Manager as required. Plans and implements procedural modifications to support compliance with all changes.
• Conducts analysis and research, prepares reports and information for management and for collective bargaining and related requirements. Reviews collective bargaining proposals, and makes recommendations to Manager on feasibility, appropriateness, and consistency of language from a payroll administration perspective.
• Monitors peaks and valleys in day-to-day workload, identifies impacts on resourcing levels, and recommends adjustments to Manager.
• Participates in development of payroll systems and other payroll processes/projects. Creates case for the system issues raised by the payroll officers and collaborates with the team in system testing requirement.
• Provides specialized advice, information and support to management and staff, and liaises with other departments on the more complex day-to-day payroll matters. Addresses and resolves payroll issues escalated from reporting Supervisor, alerting Manager to the more critical problems as they emerge.
• Leads payroll reporting including providing information to actuaries and pension reporting, completes complex payroll calculations and prepare journal entries including EI rebate, vacation differential calculations, and payouts.
• Liaises with external Payroll Service Providers, WorkSafe BC, CRA, PSPP, and other government agencies, benefits carriers, and internal departments to resolve payroll related questions and issues.
• Ensures payroll filing system (paper and electronic) standards and procedures are maintained and that the files are kept organized and in accordance with applicable retention regulations and standards.
• Provides day-to-day oversight, coaching, guidance, and technical advice to payroll support staff (exempt and union), including training, coaching and input on performance management.
What you bring
• The requirements for this job are acquired through an undergraduate degree in finance or related discipline, or achievement of a Payroll Compliance Practitioner Certificate, plus five years of experience in payroll administration experience in a unionized environment.
• Advanced knowledge of the concepts, principles, practices, and techniques pertaining to the payroll function
• Advanced interpersonal and communication skills to provide payroll-related advice, information and support to management, staff; and to liaise internally and externally to resolve payroll issues.
• Solid planning and organizational skills to supervise and distribute work to reporting staff; and multi-task on a wide range of issues and time demands to meet strict deadlines.
• Solid problem solving and decision-making skills to identify and resolve payroll problems or to escalate at appropriate interval.
• Solid analytical skills to diagnose payroll issues and complete CRA and pension reporting.
• Leadership skills to build and maintain an engaged team, and provide day-to-day supervision of payroll support staff.
• Expert knowledge of payroll systems; experience with Ceridian would be an asset.
Employee Benefits
- • Defined BC Public benefit pension program
• Medical
• Dental including orthodontics
• Extended Health including vision care, massage therapy, physiotherapy, prescription drugs with the option of family and domestic partner coverage
• Life Insurance
• PPE, toolkits, and coveralls are provided for all trades positions
• Paid vacation, starting at three weeks, and with the possibility of more allowance depending on position
• Transit pass for you and up to two eligible family members (some restrictions apply)
• Paid training
• Family Assistance Program
• Respectful Workplace Program
• Membership in CUPE Local 7000 (for unionized roles, see job listings for more information)
• Optional overtime with competitive rates, depending on operational needs and department.
About the employer
SkyTrain is committed to employment equity and building a diverse workforce, representative of the customers we serve and the many communities in the Metro Vancouver region. We welcome and encourage Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply. Learn more about TransLink's commitment to to equity, diversity and inclusion.
How to Apply
For Service Providers:
1.Review the Opportunity:
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Begin by discussing the career opportunity and the hiring employer with your candidate to ensure they are wellinformed.
2. Obtain Candidate Consent:
* If the candidate expresses interest in applying for the position, please follow these steps:
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Download the Candidate Consent Form (see link below)
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Have the candidate read and fill in all the required fields, including the employer's name and job title.
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Ensure the candidate signs the completed consent form to comply with PIPEDA regulations.
3. Submit the Referral:
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Complete the Candidate Referral Form (see link below)
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Upload the signed Consent Form and the candidate's resume to the Candidate Referral Form. Click Submit.
4. Follow Up
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An Inclusive Workforce Specialist will be in contact for next steps.
For Self-Serve Candidates:
1. Provide Consent:
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Download, read, and sign the Candidate Consent Form (see link below) to ensure compliance with the Federal Personal Information Protection & Electronic Documents Act (PIPEDA).
2. Submit the Self-Referral:
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Upload the signed consent form and your resume to complete the Candidate Self-Referral Form.
3. Follow Up:
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An Inclusive Workforce Specialist will contact you for next steps.